From Dreaded to Desired: How to Design Meetings People Love

Turn Every Meeting Into a Creative, Inclusive, and Energizing Experience

What if meetings could be the highlight of your workweek? It’s possible, according to the science. The key is intentional design. Start by crafting agendas that prioritize what matters most, assign ownership, and solicit input from attendees. Keep meetings lean—no more than 7 or 8 people for decisions—and use creative rituals like starting with a win, music, or snacks to set a positive tone. Break routine by changing locations, trying standing or walking meetings, or using symbolic objects to spark new thinking.

Inclusiveness is at the heart of great meetings. Use brainwriting for silent idea generation, digital hand-raising for hybrid meetings, and rotate facilitators to keep things fresh. Don’t forget the power of silence—moments for reflection or written input can unlock ideas that might otherwise be lost. Hybrid and remote meetings require special care: use digital tools for anonymous feedback, engage quieter voices, and make everyone feel seen and heard.

Designing meetings people love isn’t just about logistics—it’s about creating experiences where everyone belongs, contributes, and leaves energized. Experiment, seek feedback, and keep learning. The future of meetings is bright.

Sources: Steven G. Rogelberg, The Surprising Science of Meetings; stevenrogelberg.com; bregmanpartners.com