The Ultimate Guide to Remote and Hybrid Meetings: New Rules for a Connected World

Master the Art of Engaging, Inclusive, and Productive Meetings—Anywhere

The world of work has changed forever, and so have our meetings. Remote and hybrid teams face unique challenges: social loafing, multitasking, technical hiccups, and the risk of losing quieter voices. But with the right strategies, virtual meetings can be just as engaging and productive as those in person. Start with a clear, intentional agenda—shared in advance and tailored for digital collaboration. Use structured check-ins, digital hand-raising, and polls to keep everyone involved. Brainwriting and silent reflection are especially powerful online, giving space for all voices and reducing groupthink.

Rotate facilitators to keep things dynamic, and use digital tools for anonymous input and feedback. Don’t underestimate the power of rituals—start with a quick icebreaker or recognition moment to build connection. Be mindful of time zones, use shorter, focused sessions, and always end with clear action items and follow-up. The future of meetings is flexible, inclusive, and digital-first. With these new rules, you can turn remote meetings into engines of creativity and connection.

Sources: Steven G. Rogelberg, The Surprising Science of Meetings; stevenrogelberg.com; amazon.com